Overview

The United States Agency for International Development (USAID) Nigeria is seeking to employ a suitable and qualified candidate for the position below in the Office of Acquisition and Assistance:Job Title: Acquisition and Assistance SpecialistSolicitation is open to: AID-620-S-17-00007Location: AbujaWork hours: 40 hours (Full time)Position Grade: FSN 9 (Career Ladder (Target Grade – FSN-11)Period of Performance: Five years renewable.Who May Apply: Nigerians Only (Resident in Nigeria). Basic Functions of the PositionThe Acquisition and Assistance Specialist (Trainee) is located in the Office of Acquisition and Assistance (OAA), USAID/Nigeria. The function of the Office is to provide Acquisition and Assistance (procurement) support to Mission Technical Offices and Assistance Objective Teams in the Mission.The Specialist (Trainee) maintains contract files and records up to date, prepares Contractor’s Performance Assessment Reports (CPARs), and supports award closeouts.The Specialist (Trainee) provides guidance related to administrative award modifications. The Specialist (Trainee) is responsible for carrying out day-to-day activities under the mentorship of more senior OAA employees.This position is a part of an established career ladder, which provides for the potential to progress to the FSN-10 and, subsequently, to the FSN-11 grade level. There is no potential for the incumbent to become a permanent FSN-09 in this work assignment. Attainment of the higher grade levels is contingent upon the Specialist (Trainee) successfully completing required training, meeting agreed-upon objectives and milestones, and performing at the Fully Successful (or equivalent) level. Promotion to the FSN-10 and to the target FSN-11 grade levels is not mandatory, and failure to achieve that high level of performance may be the basis for reassignment, change to lower grade, or dismissal.The primary purpose of this position is to perform a variety of acquisition and assistance duties including writing grants,cooperative agreements, contracts, and other procurement instruments and preparing amendments in support of the Mission.The Specialist (Trainee) reviews and recommends approval or revision of requisitions in the Global Acquisition and Assistance System (GLAAS); reviews and recommends scopes of work (SOW); drafts requests for proposal or quote; performs cost and price analysis; analyzes proposals or quotes received; draft contracts and contract modifications; analyzes contractor’s proposed budgets; recommends revisions to various contract provisions; writes memoranda of negotiation; and, prepares other required documentation.Major Duties and ResponsibilitiesThe Specialist (Trainee) is responsible for providing basic project acquisition and assistance support to USAID/Nigeria Technical Offices and Assistance Objective (AO) Teams. USAID programs are diverse and multi sectoral.The Specialist (Trainee) is required to provide basic and limited acquisition assistance to designated Technical Offices and/or AO Teams, and to support a variety of programs/projects/activities. These programs/projects/activities are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole source contracts, requiring the Specialist (Trainee) to become familiar with the full range of USAID procurement instruments.The Specialist (Trainee) is assigned work in such a manner as to provide the basis for independent selection of appropriate procurement instrument types for the situation at hand, and to accurately apply USG procurement laws, regulations, policies, and procedures governing each type of instrument. The developmental nature of the assignment provides exposure to the acquisition of goods and various types of services.The Specialist (Trainee) will become equally familiar with the procedures for acquisition of goods, and for managing personal service and nonpersonal service contracting actions.The Specialist (Trainee) is expected to work with higher-level Specialists/Officers, and with technical specialists/activity managers in AO Teams throughout the Mission, assisting in the preparation of annual procurement plans, clear and concise statements of work, and supporting documentation.The Specialist (Trainee) will develop the ability to provide authoritative technical guidance to technical specialists/activity managers pertaining to their procurement-related responsibilities and procedures. Specific developmental duties include:Pre-Award Duties:The Specialist (Trainee) participates in meetings on procurement planning; collates data, and prepares and updates tracking tools in order to monitor pending procurements; works with clients to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and, reviews GLAAS Requisitions (REQs) for completeness and clarity before endorsing them to higher-level Specialists/Officers. Prepare solicitation documents in GLAAS, and the electronic posting of Simplified Acquisitions and Personal Services Contracts; works with higher level Specialists/Officers to ensure compliance with FAR and AIDAR advertisement requirements, including publication of synopses and solicitations, as prescribed. Work with higher-level Specialists/Officers to prepare Requests for Proposal and Requests for Application.The Specialist (Trainee) assists higher-level Specialists/Officers in preaward activities for competitive solicitations, and with pre-award assessments and/or pre-award surveys of potential contractors or recipients, in order to ensure eligibility prior to an award being made. Post-Award Duties:The Specialist (Trainee) assists higher-level Specialists/Officers in monitoring performance as required by the terms and conditions of the award, through reviews of performance and reviews of financial reports. The Specialist (Trainee) manages the assigned developmental portfolio, assuring that funding is available when  required, and under the guidance of higher-level Specialists/Officers works with AO Teams/CORs/AORs to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met. As assigned, the Specialist (Trainee) conducts site visits and attends meetings.The Specialist (Trainee) assists in the conduct of closeouts of contracts, grants, and cooperative agreements after completion. These include ensuring contract audits are conducted in a timely manner, preparing performance documentation, and resolving outstanding issues noted in audits.Provides guidance to technical personnel and assists in programmatic duties as required to avoid contractual/legal improprieties, seeking guidance from higher-level Specialists/Officers as required. The Specialist (Trainee) assists in researching and resolving issues that may arise during contract performance, including changes, work stoppages, work suspensions, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems.Perform other duties as assigned or required.

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